Responsibilities of Abstract Presenters

1. Presenter will be the contact person for all correspondence about the abstract and will keep co-authors informed about its status.
   
2. Presenter must complete and sign the Disclosure Form on behalf of all the co-authors.  The submission process is not complete until this has been done.  Abstracts received without a properly completed and signed disclosure will not be considered.
   
3. Presenter must complete and sign the Attestation Form if required.  The submission process is not complete until this has been done.  Abstracts received without a properly completed and signed disclosure/attestation will not be considered.
   
4. Presenter accepts responsibility regarding the SABCS No-Show Policy.
   
5. Presenter accepts responsibility regarding Publication and Embargo Regulations.
   
6. Presenter accepts responsibility on behalf of all co-authors for Permission to Reproduce Presentation.

Author Disclosure

Any type of business relationship that could be perceived as a potential conflict of interest as it relates to the abstract should be reported.

Each speaker/author must complete a Disclosure Form online. In addition, all persons who indicate the existence of such relationships will be asked to agree in writing that these relationships will not bias or otherwise influence their involvement in the program. The form must reflect the conflicts of interests of all authors, but need only be signed by the lead author.

Attestation: Persons who indicate the existence of such relationships or “potential” or actual conflict of interest will be asked to agree in writing that said conflicts or relationships will not bias nor otherwise influence their involvement in the program.

Electronic signature is required online.

Publication & Embargo Regulations

Violation of the following policies will result in the withdrawal of the involved abstract from any San Antonio Breast Cancer Symposium presentation:

1. By submitting an abstract for the 33rd Annual CTRC-AACR San Antonio Breast Cancer Symposium, the presenter verifies that the abstract's contents and its conclusions have not been and will not be published or presented at any large international or national meeting prior to the SABCS program.
   
2. All Authors must comply with the Symposium embargo policy, which states that no author is to provide information regarding the abstract or related research to be presented during the Symposium to the media or public prior to the scheduled time of presentation at the 33rd Annual CTRC-AACR San Antonio Breast Cancer Symposium.

No Show Policy

Please notify the Symposia Director as early as possible if your presentation will not be made, and reference your assigned program number. If a scheduled Presenter fails to appear in person or to send a replacement, and does not cancel the poster or slide presentation before the meeting, that Presenter will be barred from having an abstract accepted in the SABCS for three years.  Notification must be sent in written form via e-mail (Markow@uthscsa.edu) or fax (210-450-1560).

Permission to Reproduce Presentation

Please read and indicate your response upon submission.

All accepted abstracts, other than those that are withdrawn prior to publication and any that may have been accepted as a special late exception, will be published in the symposium's abstract book, as well as in Abstracts2View™-On-Line on the SABCS website .

In addition, the San Antonio Breast Cancer Symposium currently contracts with other parties to videotape and transcribe oral presentations for streaming webcast and slide viewer, and to reproduce poster presentations on paper and online, for those who have given permission for their presentation to be included. The Presenter may agree to or decline such additional reproduction, in whole or in part, in the process of submitting the abstract online. The cost of such reproduction and publication may be funded by educational grants from pharmaceutical companies and other medical businesses, and the parties with whom SABCS contracts may provide copies of their publications to the provider(s) of project funding, at no cost and for their own distribution.  Publication and distribution of the Presentations may include sales by the companies with whom SABCS contracts, and any proceeds from such sales are the property of these companies.

This "Permission to Reproduce Presentation" applies to the presentation regardless of its form. All recordings and reproductions shall be made only with appropriate acknowledgement of the Presenter as the author, and only with reference to presentation at SABCS. No portion of the presentation shall be extracted for reproduction or publication by itself, unless specifically offered by the Presenter as a summary, overview, or abstract.

 

For questions about abstract submission, contact Marathon Multimedia by phone 866-759-5440 or 507-333-1000; fax 507-334-0014 or by email support@marathonmultimedia.com