The Official Housing Bureau of SABCS is Ambassadors LLC

Reservations made at symposium hotels which have been obtained through agencies other than the SABCS Housing Bureau are not guaranteed .

For best availability and immediate confirmation, make your reservation online beginning

March 4, 2009. Faxed housing requests will take 72 hours to process.

Individual Housing Deadline is November 17, 2009.

Making Your Reservations
You can book your SABCS housing in one of 5 EA5Y WAYS, beginning March 4, 2009 (Individual), March 18, 2009 (Groups):

Online Reservations
The most efficient way to book specially discounted hotel rooms is online,

with real-time hotel reservation processing.

5 Simple Steps
1. Hotel Reservation Dates	2. Hotel selection	3. Room Types	4.Atttendee Information	5. Credit Card Information

E-mail Reservations-sabcs@ambassadors.com

Please provide all the information required on the Housing Request Form or download the Housing Request Form and send as an attachment.

Fax Reservations

Download a Housing Request form and return to: 404-584-0685. Please note: Incomplete forms cannot be processed. 

Mail Reservations
Return the completed form to:
SABCS Housing Bureau
c/o Ambassadors Services Group
240 Peachtree Street, Suite 22-S-10

Atlanta, Georgia 30303

Phone Reservations
800-243-1206 (US & Canada)

Deadlines

Individual: November 17, 2009

Group:

Group Room Block Requests:
Rooming list: September 15, 2009
Confirmation of Master Account/Credit Card Authorization: September 15, 2009 up to 50% by August 1, 2009, 5% more allowed by September 15, 2009. All reductions after September 15, 2009 are non-refundable.

Group/Agency Block Reduction: September 29, 2009

Last Day for Changes: November 17, 2009

Reserve your room at one of the official 2009 SABCS hotels while discounted hotel rooms are available. All housing reservations must be completed by this deadline to receive discounted hotel rates, so don’t delay! Book your housing today to secure one of your top hotel preferences. All rates are based on the number of people staying in room and are subject to 16.75% occupancy tax (subject to change). Special requests cannot be guaranteed; however, the hotels will do their best to honor all requests. Hotels will assign specific room types upon check-in, based on availability. Reservations are accepted on a first come, first served basis. A 2 night room rate + tax advance deposit by credit card valid through December 2009, check or wire transfer is required.

Acknowledgments

An acknowledgement of your hotel reservation will be sent to you immediately via email upon

completion of the online process or within 72 hours for reservations received via phone, fax or mail.

Deposits

Reservations are accepted on a first come, first serve basis and a 2 night room rate plus tax advanced deposit by credit card (expiration date valid through December 2009) check or wire transfer is required. Wire transfer information is provided on Group/Agency Housing form and can be provided by request to sabcs@ambassadors.com or by fax to 404-584-0685. Please note this form is required for sending deposit funds via a wire transfer. All deposits for individual reservations are due when the initial reservation is made. All new reservations, changes, substitutions and cancellations must be made through Ambassadors LLC. Please refer to your hotel confirmation for individual cancellation and deposit policies.  Group/Agency housing requests must be accompanied by a credit card with an expiration date valid during the time of stay or a $410 per room deposit (non-refundable after September 14, 2009) by check or wire transfer only.

Group Reservations

Room block requests are limited to a maximum of 50 rooms per group per hotel with the exception of the Grand Hyatt and the Marriott Rivercenter where requests are limited to a maximum of 100 rooms. To obtain a Group Housing Request form, please contact Ambassadors at sabcs@ambassadors.com or fax to 404-584-0685. You can also download and print a Group Housing Request form.  Please be sure to note SABCS policies and deadline dates provided on the Group/Agency Housing Form. Group Sub-Block Confirmation letters will be sent to you by fax. Please be sure to note SABCS policies and deadline dates provided in this letter. Included in the Sub-block Confirmation letter is a login registration form for Online Room/Sub-block Management. Please complete the form and return to Ambassadors, Inc. by fax to 404-584-0685.

Group/Agency reservations require a credit card along with a valid expiration date during the time of stay or an initial $410 per room deposit by check or wire transfer. This deposit or credit card information must accompany the housing request form before any rooms will be held.  A financial commitment to utilize 100% of the total room nights is required.  However, a reduction of up to 50% by August 1, 2009, 5% more allowed by September 15, 2009.  All reductions after September 15, 2009 are non-refundable.  Credit Card authorizations or establishment of a Master Account with the applicable hotels is required by September 15, 2009.  Please see the Group/Agency Request form for further information. 

Please note the following group reservations policies:

• For group reservations from travel agencies and other service providers, an original, signed, Agent of Record letter must be sent to Ambassadors by the client. Only originals on client letterhead are acceptable; no fax or e-mail.
• Group sub-blocks cannot be re-sold to third parties or sub-contractors.Companies who do so will be permanently barred from participation in SABCS, and all authorized SABCS vendors and hotels will be notified of same. Re-sold rooms are subject to cancellation and no refund will be issued.
• Units for suite parlors and each connecting bedroom must be deducted from the current room block. All suites must be approved by SABCS.

Hotel Rates

	Hotels	Hotel Rates* single/double
A.	Crowne Plaza San Antonio 111 E. Pecan St.	$146/$146
B.	Drury Inn and Suites 201 North St. Mary's	$152/$152
C.	Drury Plaza 1105 South St. Mary's	$166/$166
D.	Emily Morgan Hotel 705 E. Houston St.	$166/$166
E.	Grand Hyatt San Antonio 1848 East Commerce	$225/$225
F.	Hampton Inn Downtown 414 Bowie St.	$112/$112
G.	Hilton Palacio del Rio 200 S. Alamo St.	$219/$219
H.	Historic Menger Hotel 204 Alamo Plaza	$132/$132
I.	Holiday Inn Riverwalk 217 N. St. Mary's St.	$158/$158
J.	Homewood Suites - Riverwalk 432 W. Market St.	$150/$160
K.	Hotel Valencia Riverwalk 150 E. Houston St.	$200/$200
L.	Hyatt Regency San Antonio 123 Losoya St.	$210/$210
M.	La Mansion del Rio Hotel 112 College St.	$220/$220
N.	Marriott Rivercenter 101 Bowie St.	$218/$218
O.	Marriott Riverwalk 711 E. Riverwalk	$218/$218
P.	La Quinta Inn & Suites Convention Center 303 Blum St.	$144/$144
Q.	Residence Inn by Marriott - Alamo Plaza/Downtown 425 Bonham St.	$156/$156
R.	Sheraton Gunter Hotel 205 E. Houston St.	$171/$171
S.	Watermark Hotel & Spa 212 W. Crockett St.	$359/$359
T.	Westin Riverwalk Hotel 420 W. Market St.	$213/$213

* (exclusive of tax & meals)  Rates are subject to availability.

Hotel map

Free Shuttle Bus

Shuttle buses will operate continuously December 9 through December 13 between official symposium hotels and the convention center at no charge.

Guarantee

A valid credit card or check guarantee is required at the time of confirming reservations.

Requests received without a valid guarantee will not be processed.

See housing form for further information.

Changes/Cancellations

Use the on line password you will receive upon completion of your reservation, or contact the housing bureau at sabcs@ambassadors.com