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Support & Exhibits > Exhibitor Information

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Exhibit Fees
BOOTHS– Booths are sold in 10’x10’ units.
Maximum size = 20’ x 20’.
8’ x 3’ Table*.........................................................................$ 4,000
All exhibit fixtures and product are limited to the table top only.
10’ x 10’ in line...................................................................$10,000
10’ x 10’ corner*..................................................... ...........$12,500
10’ x 20’ in line...................................................................$25,000
10’ x 20’ corner*.......................................................... ......$27,500
10’ x 20’ island*.................................................................$30,000
10’ x 30’ in line...................................................................$37,500
10’ x 30’ corner*............................................................ ....$40,000
10’ x 40’ in line...................................................................$50,000
10’ x 40’ corner*......................................................... .......$52,500
20’ x 20’ island*.................................................................$60,000
*limited |
Pharmaceutical companies may add any number of additional
10’x10’booths for off-label information purposes. Regular prices
for in-line and corner booths apply.
Exhibit fee includes:
• National Physician Identifier (NPI) number included in US
MD attendee badge bar code.
• Listing of company name & booth number in the SABCS
Pocket Program
• Listing of company on SABCS website, linked to your website
• Your company information, booth location and marketing
materials in SABCS Exhibit Guide, part of the
SABCS App.
• Complimentary exhibit hall badges (2 per 10’ x 10’ booth
space or 1 per tabletop exhibit)
• 8’ high back drape and 36” high side drape in show colors
for standard booth spaces
• 6’x 30” table + 2 chairs + wastebasket, emptied nightly
(tabletop exhibits = 8’ x 30” table)
• Identification sign 7” x 44”
• Aisle carpeting and nightly vacuuming of aisles
• General perimeter security
• Only exhibiting or supporting companies will have option to
purchase convention center advertising
boards. Click here for details.
• Only exhibiting companies will have access to SABCS
product theatre. Click here for details.
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Publishers
Publishers receive a 30% discount. Publishers taking advantage
of this rate are required to offer publications in print, on CD, DVD
or other “hard” media for sale or order at their booth.
Publishers are also welcome to set up on Saturday morning,
December 14. Please specify on your exhibit application if you
wish to do so.
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Non-Profit Organizations
Non-profit organizations receive a 30% discount on table
top,10’x10’ in line and 10’x20’ in line booths. Documentation of
501(c)(3) status must accompany the exhibit application.
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Eligibility Requirements
Exhibit applications are subject to approval by SABCS
management. SABCS reserves the right to accept or reject a
potential exhibitor based on our assessment of whether that
company or organization’s products and/or services are relevant
to symposium attendees. Exhibits promoting meetings which
compete with SABCS in regards to content or schedule will not
be approved.
SABCS may also accept or reject a potential exhibitor based on
past compliance with SABCS exhibit rules.
Exhibits will be limited only to the company and the product(s)
listed on the application. Only the sign of the company whose
name appears on the application may be placed in the booth or
appear on any printed list of exhibitors.
All exhibited items must comply with local, state, and FDA
regulations. Any food or extract displayed or distributed should
be either approved in the United States for a specific cancer
related use or undergoing testing in the United States in a peer
reviewed, protocol-driven clinical trial.
All exhibits will be reviewed onsite.
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Complimentary Registrations
• 2 complimentary exhibitor registrations per 10'x10' unit
• 1 complimentary exhibitor registration per table exhibit
Complimentary limited access exhibitor registrations entitle the
registrant to access the registration area (Bridge Hall) and the
exhibit area (Hall C) only, including off-hours access to exhibit
area. Full registration is required in order to attend SABCS
programs. Please refer to registration
instructions.
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Placement
Upon approval, exhibit space will be assigned to each company
submitting a completed Notice of Intent to Support/Exhibit
Application form and exhibit fee payment.
Preliminary exhibit placement and notification for each exhibit
will be made as soon as payment has cleared. Apply early for the
best chance to receive your preferred placement!
Exhibit placement is primarily determined using a formula based
upon
• corporate sponsorship + exhibit fee
• previous history with SABCS
Also considered are such factors as preferred placement away
from or near another exhibitor. Preferred location can be
indicated on the Notice of Intent to Support/Exhibit Application,
or on a marked photocopy of the preliminary floorplan. Please note that although we will make every effort to accommodate your preference, placement according to
preference is not guaranteed.
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Code of Conduct
Exhibitors agree to adhere to the compliance guidelines and
codes of conduct governing the interactions of drug and device
manufacturers with healthcare professionals as promulgated
by the U.S. Food and Drug Administration, the Department of
Health and Human Services Office of the Inspector General, the
Pharmaceutical Research and Manufacturers of America (PhRMA)
and the Advanced Medical Technology Association AdvaMed.
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Rules
• Display elements and fixtures cannot exceed a height of
ten feet (10’). This rule pertains to both in-line
and island
displays.
• An individual exhibit cannot straddle an aisle.
• No microphones or vocal amplification may be used at any
time.
• Unstaffed exhibits are not permitted.
• Sharing of booth space with an unrelated company is not
permitted.
• “Subleasing” of booth space to an unrelated company is not
permitted.
• Table exhibits: exhibit fixtures and product are limited to the
table top only.
• All ladders & related equipment must be removed from the
building following move-in.
• Departure and/or removal of exhibit prior to end of show
will affect placement in subsequent years and
may result in
exhibitor being barred from exhibiting in the future.
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Preliminary Exhibit Schedule
Hours may be subject to change.
Monday, December 9 – Exhibit move-in |
20’x20’, 10’x30’ and 10’x40’ |
Noon – 6:00 PM |
Tuesday, December 10 – Exhibit move-in |
All other exhibits |
8:00 AM – 6:00 PM |
Wednesday, December 11 – Detailing only |
All exhibits |
9:00 AM – 11:00 AM |
| Exhibits open |
Wednesday, December 11 |
11:00 AM – 5:00 PM |
Thursday, December 12 |
11:00 AM – 5:00 PM |
Friday, December 13 |
11:00 AM – 5:00 PM |
Friday, December 13 – Exhibit move-out |
Preliminary dismantle |
5:00 PM – 5:30 PM |
Return of empty cartons & cases, material pack-up |
5:30 PM – 6:00 PM |
Full move-out |
6:00 PM – 11:00 PM |
| Exhibitor Registration Hours |
Monday, December 9 |
12:00 PM - 5:00 PM |
Tuesday, December 10 |
8:00 AM - 7:00 PM |
Wednesday, December 11 |
7:00 AM - 5:15 PM |
Thursday, December 12 |
7:00 AM - 5:15 PM |
Friday, December 13 |
7:00 AM - 4:00 PM |
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Conference Rooms on Exhibit Floor
• Rent your own private conference room on the exhibit floor.
(See preliminary floor plan)
• 4 M x 5 M (13’ x 16.4’)
• Includes lock, carpet, conference table, 6 conference chairs,
display easel and electrical connections.
• $2,000 for 3 days: Wed., Dec. 11, 7:00 am through Fri.,
Dec. 13, 5:00 pm
• To reserve, please complete the Conference Room Reservation form.
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Lead Retreival
• X-Press Leads is the exclusive provider of lead retrieval
equipment & services for SABCS.
• Click here for details and order form.
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2012 SABCS Exhibitors
| ABCD: After Breast Cancer Diagnosis |
FORCE: Facing Our Risk of Cancer Empowered |
| ACR Image Metrix |
GBCC2013 Secretariat (Global Breast Cancer Conference) |
| Agendia Inc. |
GE Healthcare |
| Alamo Breast Cancer Foundation |
Genentech, A Member of the Roche Group |
| Almac |
Genomic Health, Inc. |
| Ambry Genetics |
Genoptix, Inc. |
| AACR-American Association for Cancer Research |
GlaxoSmithKline (Commercial) |
| American Cancer Society |
GlaxoSmithKline (R&D) |
| American Society of Clinical Oncology (ASCO) |
Harborside Press |
| Amgen |
HER2 Support Group |
| AstraZeneca |
HistoRx, Inc. |
| Best of SABCS – Encore Medical Education |
Inspire |
| BioMed Central |
Leica Microsystems |
| Boehringer Ingelheim Pharmaceuticals, Inc. |
Lilly Oncology On Canvas |
| Breast Cancer Action |
Lippincott Williams & Wilkins |
| Bristol-Myers Squibb |
Mammotome |
| Cancer Genetics Lab at Baylor College of Medicine |
Metastatic Breast Cancer Network |
| Cancer Support Community |
Myriad Genetic Laboratories, Inc. |
| Care Wise Medical Products |
Nanostring Technologies, Inc. |
| Caris Life Sciences |
National Accreditation Program for Breast Centers |
| Carl Zeiss Meditec, Inc. |
Nektar Therapeutics |
| Celgene Corporation |
Novartis Oncology |
| Celltrion Healthcare Co., Ltd. |
The Oncologist |
| City of Hope |
Patient Access Network (PAN) Foundation |
| DARA Biosciences |
Patient Advocate Foundation |
| Dilon Diagnostics |
ProStrakan |
| Dune Medical Devices |
Scion Medical Technologies |
| Edith Sanford Breast Cancer Foundation & Research |
Sharsheret: Your Jewish Community Facing Breast Cancer |
| Eisai, Inc. |
Susan G. Komen for the Cure® |
| Elekta, Inc. |
TRIO (Translational Research in Oncology) |
| Eli Lilly and Company |
Varian Medical Systems |
| Elsevier |
Veridex, LLC |
| Endomagnetics, Ltd. |
Xentech |
| Faxitron Bioptics |
Young Survival Coalition |
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