Home     About SABCS     Media     Event Photos     Past Symposia     Patient Advocates     FAQs     Contact Us



Call for Abstracts     Registration     Hotel     Support & Exhibits     2015 Overview     Program     Faculty     Travel & Transportation     Satellite Symposia    

Quick Links
2015 SABCS Prospectus
Notice of Intent to Support/Exhibit Application
Preliminary Floor Plan
Product Theatre Application
Exhibits Conference Room Application
Registration Audit

Exhibitor Information
Industry and Agency Support
Corporate Sponsorship Opportunities
 
 

Support & Exhibits   >  Exhibitor Information

 

Spacer

EXHIBIT SPACE IS LIMITED! SEND YOUR APPLICATION EARLY!

Exhibits are located in Hall C.  Please refer to the preliminary floor plan.

 

Exhibit Fees

 

BOOTHS - Booths are sold in 10' x 10' units.

Maximum size= 20' x 20'

 

 

 

8' x 3' Table*...................................................................................$4,000

    All exhibit fixtures and product are limited to the table top only

10' x 10' in line.....................................................................$10,000

10' x 10' corner*...................................................................$12,500

10' x 20' in line.....................................................................$25,000

10' x 20' corner* ..................................................................$27,500

10' x 30' in line ....................................................................$27,500

10' x 30' corner* ..................................................................$40,000

10' x 40' in line ....................................................................$50,000

10' x 40' corner* ..................................................................$52,500

20' x 20' island* ..................................................................$60,000

*limited

 

Pharmaceutical companies may add any number of additional 10' x 10' booths for off-label information

purposes. Regular prices for in line and corner booths apply.

 

Exhibit fee includes:

  • National Physician Identifier (NPI) number included in US MD attendee badge QR code.
  • Listing of company name & booth number in the SABCS Pocket Program
  • Listing of company on SABCS website, linked to your website.
  • Your company information, booth location and marketing materials in SABCS Exhibit Guide, part of the SABCS App.
  • Complimentary exhibit hall badges (2 per 10' x 10' booth space or 1 per tabletop exhibit)
  • 8' high back drape and 36" high side drape in show colors for standard booth spaces
  • 6' x 30" table + 2 chairs + wastebasket, emptied nightly (table top exhibits=8' x 30" table)
  • Identification sign 7" x 44"
  • Aisle carpeting and nightly vacuuming of aisles
  • General perimeter security
  • The option to purchase convention center advertising boards (available only to exhibiting or supporting companies)
  • Option to schedule SABCS Product Theatre (only exhibiting companies may schedule)
Top
 
Spacer
Publishers

 

Publishers receive a 30% discount. Publishers taking advantage of this rate are required to offer publications in print, on CD, DVD or other "hard" media for sale or order at their booth.

 

Publishers are also welcome to set up on Saturday morning, December 12. Please specify on

your exhibit application if you wish to do so.

Top
 
Non-Profit Organizations

 

Non-profit organizations receive a 30% discount on table top, 10' x 10' in line and 10' x 20' in line booths. Documentation of 501(c)(3) status must accompany the exhibit application.

Top
 
Spacer

Exhibitor Eligibility Requirements

 

Exhibit applications are subject to approval by SABCS management. SABCS reserves the right to accept or reject a potential exhibitor based on our assessment of whether that company or organization's products and/or services are relevant to Symposium attendees. Exhibits promoting meetings which compete with SABCS in regards to content or schedule will not be approved.

 

SABCS may also accept or reject a potential exhibitor based on past compliance with SABCS rules.

 

Exhibits will be limited only to the company and the product(s) listed on the application. Only the sign of the company whose name appears on the application may be placed in the booth or appear on any printed list of exhibitors.

 

All exhibited items must comply with local, state, and FDA regulations. Any food or extract

displayed or distributed should be either approved in the United States for a specific cancer 

related use or undergoing testing in the United States in a peer reviewed, protocol-driven clinical trial.

 

All exhibits will be reviewed onsite.

Top
 
Spacer

Registration

 

  • 2 complimentary limited access exhibitor registrations per 10' x 10' unit
  • 1 complimentary limited access exhibitor registration per table exhibit
     

Complimentary limited access exhibitor registrations entitle the registrant to access the registration area (Bridge Hall) and the exhibit area (Hall C) only, including off-hours access to exhibit area.

 

Full registration is required in order to attend SABCS programs.

 

How  to Register:

 

SABCS will set up a registration management page for each exhibitor. Upon receipt of exhibit fee payment, a link, login, password and information regarding the number of complimentary registrations earned will be e-mailed to the exhibitor’s registration contact which the exhibitor has provided on the support/exhibit application.

 

If registrations over and above the number of complimentary registrations are needed, they can be purchased through the exhibitor’s registration management page. Additional limitedaccess registrations are $294.12 ($250 with the 15% discount for staying in an SABCS hotel); full registrations can be purchased at the published rates and discount.


Should the exhibitor registration contact have questions or issues, please contact SABCS at SABCS@uthscsa.edu or 210-450-1550.

Top

Exhibit Placement

 

Upon approval and payment, exhibit space will be assigned to each company which has submitted a completed Notice
of Intent to Support/Exhibit Application form
and exhibit fee payment.

 

Preliminary exhibit placement and notification for each exhibit will be made as soon as payment has cleared. Apply early for the best chance to receive your preferred placement!

 

Exhibit placement is primarily determined using a formula based upon corporate sponsorship + exhibit fee and previous history with SABCS.

 

Also considered are such factors as preferred placement away from or near another exhibitor. Preferred location can be
indicated on the Notice of Intent to Support/Exhibit Application, or on a marked photocopy of the preliminary floorplan. Please note that although we will make every effort to accommodate your preference, placement according to
preference is not guaranteed.

Top
 
Spacer

Code of Conduct

Exhibitors agree to adhere to the compliance guidelines and codes of conduct governing the interactions of drug and device manufacturers with healthcare professionals as promulgated by the U.S. Food and Drug Administration, the Department of Health and Human Services Office of the Inspector General, the Pharmaceutical Research and Manufacturers of America (PhRMA) and the Advanced Medical Technology Association (AdvaMed).

Top

 
Spacer

Rules

  • Display elements and fixtures cannot exceed a height of ten feet (10’). This rule pertains to both in-line and island displays.
  • An individual exhibit cannot straddle an aisle.
  • No microphones or vocal amplification may be used at any time.
  • Unstaffed exhibits are not permitted.
  • Sharing of booth space with an unrelated company is not permitted.
  • “Subleasing” of booth space to an unrelated company is not permitted.
  • Table exhibits: exhibit fixtures and product are limited to the table top only.
  • All ladders & related equipment must be removed from the building following move-in.
  • Departure and/or removal of exhibit prior to end of show will affect placement in subsequent years and may result in exhibitor being barred from exhibiting in the future.

Top

 
Spacer

Preliminary Exhibit Schedule

Hours may be subject to change.

    Monday, December 7 – Exhibit move-in 
    20’x20’, 10’x30’ and 10’x40’
    Noon – 6:00 PM
    Tuesday, December 8 – Exhibit move-in
    All other exhibits
    8:00 AM – 6:00 PM
    Wednesday, December 9 – Detailing only
    All exhibits
    9:00 AM – 11:00 AM
    Exhibits open
    Wednesday, December 9
    11:00 AM – 5:00 PM
    Thursday, December 10
    11:00 AM – 5:00 PM
    Friday, December 11
    11:00 AM – 5:00 PM
    Friday, December 11 – Exhibit move-out
    Preliminary dismantle
    5:00 PM – 5:30 PM
    Return of empty cartons & cases, materials pack-up
    5:30 PM – 6:00 PM
    Full move-out
    6:00 PM – 11:00 PM
    Exhibitor Registration Hours
    Monday, December 7
    11:00 AM - 5:00 PM
    Tuesday, December 8
    8:00 AM - 7:00 PM
    Wednesday, December 9
    7:00 AM - 5:15 PM
    Thursday, December 10
    7:00 AM - 5:15 PM
    Friday, December 11
    7:00 AM - 4:00 PM
Top
 

Conference Rooms on Exhibit Floor

 

  • Rent your own private conference room on the exhibit floor. (See preliminary floor plan)
  • 4 m x 5 m (13’ x 16½’)
  • Includes lock, carpet, conference table, 6 conference chairs, wastebasket, display easel and electrical connections.
  • $2,750 for 3 days: Wed., Dec. 9, 7:00 am through Fri., Dec. 11, 5:00 pm
  • Schedule: Wed. & Thurs. 7:00 am - 7:00 pm; Fri. 7:00 am - 5:00 pm
  • To reserve, please complete the reservation form
 

Lead Retrieveal

 

  • X-Press Leads is the exclusive provider of lead retrieval equipment and services for SABCS.
  • Click here for details and order form.
 
Spacer
 
Home | About SABCS | Media | Event Photos | Past Symposia | Patient Advocates | FAQs | Contact Us
Call for Abstracts | Registration | Hotel | Support & Exhibits | 2015 Overview | Program | Faculty | Travel & Transportation | Satellite Symposia

Rich Markow, Director, Symposia
Cancer Therapy & Research Center at UT Health Science Center San Antonio

7979 Wurzbach Road, MC 8224 San Antonio, TX 78229 USA
Phone: 210-450-1550    Fax: 210-450-1560    Email: sabcs@uthscsa.edu
     line
Copyright 2015 SABCS. All rights reserved. - Privacy Policy