The San Antonio Breast Cancer Symposium® recognizes that affiliated meetings are often arranged in conjunction with its scheduled Symposium dates as a convenience to the target audience in attendance.
Requests
Any meeting or event that involves SABCS scientific meeting attendees hosted by a company or organization, regardless of exhibiting status, is considered an affiliate event and must be approved by SABCS. All organizations/groups planning to hold a function during the Symposium must complete the application below. Please submit one request per event. If an event requires more than one meeting room, submit a separate request for each room needed. The Symposium affiliate guide is available below, which includes rules and regulations, pricing, and other important information. Please contact SABCS Affiliates at sabcs-eventmeetings@uthscsa.edu with any questions.
Affiliate meetings are any meeting or event hosted by a company or organization that involves SABCS scientific meeting attendees. These meetings take place at one of the approved affiliate hotels and must be approved by SABCS. Affiliate meetings can be held by both exhibiting and non-exhibiting companies/organizations, and there is a separate fee to host these types of meetings.
Affiliate meetings must be scheduled from December 8-12, 2025.
Please note: Affiliate meetings are different from meetings held in exhibit meeting rooms. Meeting rooms provide exhibitors with the ability to host staff meetings.
Key Dates
- October 24: Deadline to submit Affiliate Meeting Request Form to avoid late fees
- November 21: Deadline to cancel (no refunds permitted)
Affiliate Meeting Pricing
Exhibitors
| Type of Event | Registration (on or before October 24) | Late Registration (after October 24) |
|---|---|---|
| Short Event (six or fewer hours) | $125 | $250 |
| Long Event (longer than six hours) | $525 | $550 |
| Hospitality Suites | $525 | $550 |
Non-Exhibitors
| Type of Event | Registration (on or before October 24) | Late Registration (after October 24) |
|---|---|---|
| Short Event (six or fewer hours) | $1,725 | $2,050 |
| Hospitality Suites | $1,725 | $2,050 |
Non-Profit Organizations
| Type of Event | Registration (on or before October 24) | Late Registration (after October 24) |
|---|---|---|
| Short Event (six or fewer hours) | $125 | $150 |
Contact us
For more information, contact the SABCS Affiliates team at sabcs-eventmeetings@uthscsa.edu.