Thank you for your interest in covering the San Antonio Breast Cancer Symposium®, presented by UT Health San Antonio and the American Association for Cancer Research (AACR).
SABCS® features the latest research on the biology, etiology, prevention, diagnosis, and treatment of breast cancer and premalignant breast disease, including data from late-breaking clinical trials. Each year, the Symposium attracts thousands of basic researchers, physician-scientists, clinical investigators, breast care providers, and advocates from around the world.
Complimentary registration is available to credentialed news media and public information officers (PIOs) from cancer centers and other eligible organizations. Please see the policies and guidelines below for media and PIOs covering the Symposium.
- Press Registration Policy
- PIO Registration Policy
- Ineligible for Complimentary Registration
- Embargo Policy
- Photo, Video, and Audio Recording Policy
- Media Contacts
Press and PIO Registration
Press Registration Policy
SABCS provides complimentary Symposium registration to professional journalists for the express purpose of gathering news and information to produce media coverage of the Symposium in news media outlets, broadly understood as magazines, newspapers, news agencies and wire services, broadcast outlets, and websites that consistently publish editorial news coverage. Press registration is intended for representatives of news media outlets that:
- Produce ongoing (>6 months), original editorial news coverage;
- If sponsored, have more than one sponsor;
- Clearly identify all sponsors and advertisers;
- Have complete editorial freedom from sponsors and advertisers; and
- Do not provide services that extend beyond publishing news content. (Outlets that produce CME content must also produce editorial content and will be evaluated on a case-by-case basis.)
To register as press, journalists must provide:
- Official press credentials such as a business card, editorial roster or masthead, international press card, or letter of assignment, and
- Bylined coverage from a recent SABCS, or for first-time attendees, two examples of recent (<6 months) bylined health/medical/science coverage.
Freelance journalists without a letter of assignment may be eligible for press registration if they can provide a summary of their reasons and goals for attending the Symposium and:
- Bylined coverage from a recent SABCS, or for first-time attendees, two examples of recent (<6 months) bylined health/medical/science coverage published in news outlets that meet the Symposium’s criteria.
Members of the Association of Health Care Journalists (AHCJ) who can provide proof of professional membership are permitted to register as press, regardless of assignment.
Broadcast television and radio crews must present valid press credentials from their respective media outlets.
Journalists working for medical and scientific journals must have proof of an editorial news assignment to register, and the publication must have a regularly appearing news section or a special meeting/conference news section.
SABCS will consider requests from other potential registrants not covered by the above criteria for press registration on a case-by-case basis.
All press registration decisions are made at the discretion of the SABCS public relations team. SABCS may request additional information before approving a press registration request. Please note: Prior press registration does not guarantee eligibility for SABCS 2026.
SABCS requests that all coverage include reference to the Symposium.
PIO Registration Policy
Public information officers (PIOs), communications professionals, and writers from cancer centers, academic institutions, government agencies, and nonprofit cancer research organizations are welcome to register for access to meeting press rooms. Each institution is allowed a total of up to two complimentary registrations for PIOs, communications professionals, or writers. All PIO registration decisions are made at the discretion of the SABCS public relations team.
Ineligible for Complimentary Registration
Individuals must meet the requirements above to qualify for complimentary registration and access to the SABCS press room and press conference room. Some categories that are not eligible for press or PIO registration include:
- Advertising, marketing, public relations, and other communications representatives affiliated with industry and outside firms
- Individuals affiliated with companies that intend to produce content for internal use, advertising/marketing (including advertorials and sponsored content), or public relations purposes
- Journal representatives who are attending for any purpose other than producing news coverage of the meeting for the journal’s news section or special conference section, including but not limited to promoting the journal, soliciting manuscripts and other submissions, advertising, or subscriptions from meeting attendees or exhibitors
- Financial analysts and consultants
This list is not exhaustive. As noted above, all press registration decisions are made at the discretion of the SABCS public relations team, and prior press registration does not guarantee eligibility.
Embargo Policy
Please read the following information carefully regarding the SABCS embargo policy. You may contact Julia Gunther at julia.gunther@aacr.org with additional questions.
Key Dates
Please read the following information carefully regarding the SABCS embargo policy. You may contact Julia Gunther at julia.gunther@aacr.org with additional questions.
| Oct. 30, 2026 | 3:30 p.m. CT | Abstract Titles Released Online |
| Nov. 17, 2026 | 11:59 p.m. CT | Abstract Withdrawal Deadline |
| Nov. 23, 2026 | 3:30 p.m. CT | Full Abstract Text Released Online |
Abstracts submitted to SABCS are confidential and embargoed until they are published on the SABCS website. Embargoes on abstracts lift as soon as the abstracts are available online.
Press Program
Abstracts selected for the SABCS press program are embargoed until the date and time of presentation, either at an official SABCS press conference or in a scientific session. Press program abstracts will be made publicly available once the embargo lifts.
Institutions or companies planning to promote abstracts that are selected for the official SABCS press program must contact Julia Gunther at julia.gunther@aacr.org to ensure all embargo policies are followed. The SABCS public relations team will contact presenters directly if their abstract is selected for the press program.
Outside Press Releases
Public information officers or public relations firms representing academia or industry with abstracts in the Symposium can issue press releases on information that is publicly available via the SABCS online platforms. Abstracts will be available according to the schedule above. E-posters will be available on November 23, 2026, at 3:30 p.m. CT. For poster presentations, data in the poster are embargoed until e-posters are published online. For oral presentations, any information beyond what is in the abstract is embargoed until the beginning of the session where the study is being presented.
SABCS does not share its list of registered media.
Embargo Violations: Presenters and Public Relations
Presenters, their companies/institutions, and affiliated public relations representatives who break the SABCS embargo policy as outlined above could jeopardize an abstract’s placement in the scientific program and press events.
Embargo Violations: Media
Individuals registered as press for SABCS agree to abide by all embargoes. In advance of the meeting, SABCS will provide abstracts, press releases, and other materials under embargo to facilitate accurate and comprehensive reporting. Failure to abide by SABCS embargoes may result in removal from SABCS pre-embargo press lists and dismissal from current and future SABCS meetings.
Photo, Video, and Audio Recording Policy
Registered media are permitted to take photos, film interviews, and record audio in the following areas of the convention center:
- Press Conference Room
- Interview Rooms (daily limit: 2 hours per outlet)
- Hallway in the immediate vicinity of the press room (see press room staff for guidance)
Registered media may also take photos and record audio in the common areas of the convention center.
Registered media may record video in the common areas of the convention center with a special camera tag or SABCS press room escort only. Please see the press room staff to request a camera tag or escort. (Please note the “common areas of the convention center” do not include the exhibit hall. Rules regarding the exhibit hall are below.)
You may not take photos or record video or audio in session rooms for public or commercial use. You may take photos of slides and utilize hand-held devices to record excerpts of presentations for personal and non-commercial use only. Please be mindful not to share any slides marked “DO NOT POST” on social media or elsewhere.
Interview Room Reservation
A limited number of private interview rooms are available to registered reporters for a maximum of two hours per day, per outlet. To reserve space in one of these rooms, please contact Julia DeMalto at julia.demalto@aacr.org.
Photos, Video, and Audio Recording in the Exhibit Hall
Registered media may request photos of the exhibit hall from SABCS press room staff. Brief b-roll shots of the exhibit hall are permitted if accompanied by an SABCS press room escort. Please see the press room staff to request an escort. Media interviews in the exhibit hall must be scheduled and approved by SABCS public relations staff in advance, and, once approved, may only take place within an interviewee’s booth. To submit a request related to filming in the exhibit hall, please contact Kathleen Medora at kathleen.medora@aacr.org in advance of the Symposium or visit the press room to speak with SABCS public relations staff during the Symposium.
Exhibitors who are interested in filming at SABCS are allowed to film within their booths only, pending approval from the SABCS exhibits team. Contact sabcs-exhibits@uthscsa.edu with your request and for all rules and requirements related to filming on the exhibit floor.
Poster Sessions
Registered media and registered PIOs are permitted to take photos and record video and audio at posters with the express, written consent of the poster presenter. Due to space constraints, only small hand-held devices are allowed. No tripods or other equipment that may interrupt the flow of traffic in the aisle or prevent attendees from accessing posters may be used. Registered media and registered PIOs must inform press room staff before recording any videos at a poster session.
Other Filming Requests
Most groups and individuals who are not registered media or registered PIOs are not permitted to film in the exhibit hall or elsewhere in the convention center. Exhibitors may film within their booths only following the requirements outlined above.
Media Contacts
For more information on SABCS and press operations at the Symposium, contact a member of the public relations team:
Julia Gunther, director of public relations, AACR
julia.gunther@aacr.org
770-403-7690
Kathleen Medora, senior manager of public relations, AACR
kathleen.medora@aacr.org
215-290-5408
Julia DeMalto, coordinator of public relations, AACR
julia.demalto@aacr.org
215-446-7127