Exhibit at SABCS 2025

The SABCS® exhibition in 2024 was the largest in the Symposium’s history. Representatives from more than 110 leading industry and nonprofit organizations were present on the floor of the San Antonio Breast Cancer Symposium® Exhibit Hall.

SABCS 2025 prospectuses and working floorplans are now available, designed to offer valuable opportunities for sponsorships, exhibits, and partnerships. These resources provide a detailed overview of the opportunities for exhibitors interested in advancing breast cancer research and care while connecting with a global audience.

  • Exhibitor Application

    First-time exhibitor? Open the application and select "Continue" under "I Don't Have a Booking Code."

  • Live Floor Plan

    View available spaces on the 2025 Exhibition Floor and learn where other exhibitors will be.

Note: Return exhibitors should email sabcs-exhibits@uthscsa.edu to obtain their booking code.

Exhibitor Prospectus

Find important information about exhibiting at SABCS—including schedules, eligibility, rules and regulations, contact information, and much more—in the Exhibitor Prospectus

View the Exhibitor Prospectus

Exhibitor Meeting Rooms

Meeting rooms provide exhibitors with the ability to host staff meetings during the conference and offer private showrooms or lounges for hosting clients and prospective partners. These meeting rooms can only be purchased by exhibiting companies/organizations. They are located in Hall 4A of the Henry B. Gonzalez Convention Center.

Explore Meeting Rooms

Exhibitor Service Kit

Get support for an exhibit space and tips for making an exhibition experience successful with the Exhibitor Service Kit from SABCS partners, Freeman.

Access the Online Service Kit

Key Dates and Policies

  • February 14: Deadline to cancel or reduce booth size without penalty for advance on-site sales.
  • February 15: If an exhibitor who booked during their advance on-site sales appointment reduces or cancels their booth, they are responsible for 25% of the booth and/or sponsorship fee.
  • February 20: New exhibitor applications open. If an exhibitor cancels or reduces their booth, they are responsible for 25% of the booth and/or sponsorship fee.
  • April 1: 50% of booth fee and support fee due.
  • August 15: 100% of booth fee and support fee due. After September 15, exhibitors must remit payment within 30 days of application and approval.
  • September 16: No refunds permitted. SABCS is unable to offer exceptions.

Patient Advocate Pavilion

Thank you for the overwhelming response to exhibit in the Advocacy Partners Pavilion at SABCS. Due to the high volume of applications, the Advocacy Pavilion has reached full capacity. At this time, applications to the Pavilion are only accepted for the waitlist. If space becomes available, accepted waitlisted organizations will be contacted in the order in which applications were received.

Please contact advocacy@aacr.org with questions about the status of applications.

Please note the following changes for approved Patient Advocate Pavilion 2025 exhibitors:

  • Nonprofit exhibitors are limited to one booth on the exhibit floor. Nonprofit exhibitors may have a booth either within the Patient Advocate Pavilion or outside of the Pavilion, not both.
  • Accepted nonprofits will receive four complimentary exhibit-area-only badges.
  • Booth space will be assigned based on availability once the organization is approved.
Join the Patient Advocate Pavilion Waitlist

Supporter Prospectus

Learn about the types and tiers of support opportunities available to exhibitors at SABCS 2025.

View the Supporter Prospectus

Supporter Branding Opportunities

TriStar is the approved agency through which SABCS exhibitors and non-exhibiting industry supporters must book airport, out-of-home, and/or hotel branding opportunities. No other vendor may be used.

View the 2025 SABCS Sponsorship Rate Card

For more information, contact TriStar Event Media:
Melanie Holt
Senior Media Strategist
mholt@tristarpub.com
913-802-2605