Posters make up the majority of scientific sharing at the San Antonio Breast Cancer Symposium every year, with more than 1,500 posters presented in 2024. We are expecting just as many this year. Poster Sessions take place in the Exhibition Hall, twice on Wednesday, twice on Thursday, and once on Friday. See the complete schedule on the online program
Presentation Instructions
Standards
All presentations must be unbiased and free of commercial promotion. While poster materials are not formally reviewed, presenters are expected to uphold the highest standards of scientific integrity and transparency, avoiding product promotion or conflicts of interest.
Key Deadlines
- Virtual Poster & Optional Audio (MP4) Upload: November 21, 2025, 11:59 PM CT
- Poster Printing via Genigraphics (optional for onsite pickup):
Plan Ahead: November 26, 2025, 1:00 PM CT
Rush Orders: December 2, 2025, 1:00 PM CT (rush fee applies) - Hotel Booking: November 17, 2025
Presentation Length
Poster viewing sessions: 1.5 hours
Format
- Submit both a virtual and printed poster.
- Include one contact email (must be a co-author) for attendee inquiries.
- Include disclaimer: “Copies of this poster obtained through Quick Response (QR) Code are for personal use only and may not be reproduced without permission from SABCS® and the author.”
- Optional 2–3 minute MP4 audio overview.
- Notify sabcs@uthscsa.edu if a substitute presenter is required; the substitute must be a co-author.
Download the Poster Template
Genigraphics Poster Printing (optional for onsite pickup)
Poster Specifications
- Size: 72” × 36” (landscape)
- Top panel: Presentation ID, title, authors
- File format: PDF (single page, high resolution, 16:9 aspect ratio recommended)
- Font: ≥22 pt
- Logos: Only non-profit or institutional logos permitted
- QR Codes (optional): May link to virtual poster or supplemental material. SABCS does not provide QR Codes.
Poster Sessions Times and Pick-up Information
Note: Poster Pick-up will be located in front of Hall A, adjacent to the poster session area (Hall 2-3).
| Wednesday, December10 | Thursday, December 11 | Friday, December 12 | |
| Poster Pickup Hours | 8:00 AM – 7:00 PM | 8:00 AM – 7:00 PM | 8:00 AM – 2:30 PM |
Poster sessions will be held in Halls 2-3 of the Henry B. Gonzalez Convention Center. All times listed are in Central Time (CT).
| Wednesday, December 10 | Thursday, December 11 | Friday, December 12 | |
| Poster Session 1 | 12:30 PM – 2:00 PM | ||
| Poster Session 2 | 5:00 PM – 6:30 PM | ||
| Poster Session 3 | 12:30 PM – 2:00 PM | ||
| Poster Session 4 | 5:00 PM – 6:30 PM | ||
| Poster Session 5 | 12:30 PM – 2:00 PM |
Posters must be removed at the end of your session. Unclaimed posters will be discarded after 2:30 PM on Friday, December 12.
Upload and Review
- Upload your virtual poster to the Submission Portal by Friday, November 21, 2025, 11:59 PM CT.
- The final uploaded version will appear in the poster gallery.
Session and Onsite Guidelines
- Attend your assigned poster session; arrive 30 minutes prior to the start of your session.
- Author interaction is required for the duration of the poster session.
- Posters must be mounted at least 15 minutes before the session starts. Pins will be provided.
- No-shows will be withdrawn. Repeated poster no-shows may disqualify participation in future SABCS meetings.
Copyright and Reuse
Authors may reuse SABCS® abstracts with attribution to Clinical Cancer Research supplement for:
- Research articles, reviews, or books
- Presentations
- Institutional websites
- Doctoral theses
- For more information visit: https://sabcs.org/abstracts/
Abstract Publishing and Permissions
With presenter consent, virtual posters will be posted on the SABCS® Virtual Site and poster gallery.
All accepted abstracts, unless withdrawn prior to publication or accepted as a late exception, will be published in the online Proceedings, as an online-only supplement in Clinical Cancer Research, and as SABCS Sessions and Poster Resources online.
To decline posting, email sabcs@uthscsa.edu.
For more information visit: https://sabcs.org/abstracts/
Registration and Housing
Register: SABCS Registration
Book Hotel: SABCS Hotels
Support and Contact
Upload Support: support@sessionupload.com
SABCS Staff: sabcs@uthscsa.edu