The San Antonio Breast Cancer Symposium’s unique Poster Spotlight sessions mix oral presentation and poster presentations as a way to study new science and share results among peers. See the Program for times and locations of the 13 Poster Spotlight sessions scheduled for 2025.
If you are a presenter at one of the sessions, keep reading for instructions, standards, deadlines, and more.
Presentation Instructions
How Poster Spotlight Sessions Work
Each Poster Spotlight Session is divided into two groups for presentation and discussion purposes. All posters are viewable at the beginning. The schedule:
- 30 minutes of Poster Viewing
- 3-minute presentation by each Group 1 Poster Presenter.
- 5-minute presentation by Group 1 Discussant.
- Q&A with Group 1 Discussant and Poster Presenters
- 3-minute presentation by each Group 2 Poster Presenter
- 5-minute presentation by Group 2 Discussant
- Q&A with Group 2 Discussant and Poster Presenters
Standards
All presentations must be unbiased and free of commercial promotion. A content expert will review slides for absence of bias, product promotion, and conflicts of interest before and during the session.
Key Deadlines
• Virtual Poster & Optional Audio (MP4) Upload: November 13, 2025, 11:59 PM CT
• Hotel Booking: November 17, 2025
Requirements
Presenters may give oral presentations according to the following limits:
- Submit both a virtual and printed poster.
- Optional: 2–3 minute MP4 audio overview.
- Posters will be placed by SABCS® staff prior to the session.
- Arrive 30 minutes before your scheduled session.
Senior Investigator presenting limits
• 1 oral presentation in a General Session
• Maximum of 2 oral presentations across Mini-Orals, Poster Spotlights, or LBAs
Junior Investigator presenting limits
• Up to 2 oral presentations in a General Session
• Maximum of 3 oral presentations across Mini-Orals, Poster Spotlights, or LBAs
Presentation Length and Session Format
- A printed poster is required for in-person display and author interaction during the first 30 minutes of the Poster Spotlight Session.
- Note: Posters will be placed by SABCS staff before the session begins. You will not have to bring your own posters to the session location.
- Poster Spotlight sessions include 8-to-10 abstracts, discussed by 2 discussants
- Poster Spotlight presenters have 3-minutes for their oral presentation.
- A Panel Q&A follows with all presenting authors.
Download the 2025 Slide Template
Poster Format
Download the Poster Template
- Orientation: Landscape (horizontal)
- Size: 72” × 36” (landscape)
- File format: PDF (single page, high resolution, 16:9 aspect ratio recommended)
- Top panel: Presentation ID, title, authors
- Font size: >22 pt (3/8”) recommended
- Include one contact email for attendee questions (must be a listed author).
- Logos: Only non-profit or institutional logos permitted
- QR Codes (optional): May link to virtual poster or supplemental material. SABCS does not provide QR Codes.
- Must include disclaimer on print and virtual versions: “Copies of this poster obtained through Quick Response (QR) Code are for personal use only and may not be reproduced without permission from SABCS® and the author.”
- Posters may not include commercial logos, product, or brand names (non-profit, hospital, and cooperative group logos are permitted).
Poster Upload and Review
- Upload virtual posters to the Presenter Portal by Thursday, November 13, 2025, 11:59 PM CT for CME review.
- Session discussants will review slides in advance.
- The final uploaded version will appear in the poster gallery.
Session and Onsite Guidelines
- Arrive 30 minutes before your scheduled session.
- Posters will be placed by SABCS staff before the session begins. You will not have to bring your own posters to the session location.
- Author interaction during the poster viewing is required.
Copyright and Reuse
Authors may reuse SABCS® abstracts with attribution to Cancer Research supplement for:
• Research articles, reviews, or books
• Presentations
• Institutional websites
• Doctoral theses
For more information visit https://sabcs.org/abstracts/
Virtual Posters and Permissions
With presenter consent, virtual posters will be posted on the SABCS® Virtual Site and poster gallery.
All accepted abstracts, unless withdrawn prior to publication or accepted as a late exception, will be published in the online Proceedings, as an online only supplement in Clinical Cancer Research, and as SABCS Sessions and Poster Resources online.
To decline posting, email sabcs@uthscsa.edu.
For more information visit: https://sabcs.org/abstracts/
Registration and Housing
Register: SABCS Registration
Book Hotel: SABCS Hotels
Support and Contact
• Upload Support: support@sessionupload.com
Support hours: 9am-5pm CST 7 days a week, response within 24hrs
• SABCS Staff: sabcs@uthscsa.edu