Cancellation Policy
Cancellations must be received in writing prior to November 21, 2025, and are subject to the following processing fees: $75.00 for Regular Registration, AACR Member and UT Health San Antonio Faculty & Staff; $20.00 Resident/ Postdoctoral Fellow and Student.
Refunds will not be granted after November 21, 2025 nor will they be given for no-shows. Please email cancellations to SABCS® Customer Support
Patient Advocates
Patient advocates eligible for the discounted registration rate must work or volunteer at a not-for-profit patient advocacy organization that demonstrates a charitable mission, engages in patient advocacy activities; and supports programs, activities, or services that benefit patients with cancer. Individuals registered under this category are not eligible to receive continuing education credit for their attendance.
Group Registration
Group Registration is available for groups of 25 or more paid registrations. All attendees registered through the Group Registration process will be charged a flat rate.
- In-person Registration: $925.00
- Virtual Registration: $700.00
Notice: Beware of fraudulent registration and housing websites
Hotel room and meeting registration pirating is a practice carried out by third-party companies that act as travel agencies, wholesalers, or destination management companies to solicit attendees for room reservations for other organizations’ meetings.
Deceptive tactics used by pirate registration and housing companies include:
-
Adding processing fees or taxes when registering for the meeting and requiring payment via PayPal
-
Illegally using SABCS® name and/or logo to falsely represent themselves as being affiliated with SABCS®
-
Informing attendees and exhibitors that the SABCS® hotel room block is sold out and that if you do not book with them immediately, you may not get a room
-
Distributing forms or promotional materials that appear to be issued by SABCS®
-
Non-delivery of promises to customers (e.g., when customers arrive, reservations are sometimes non-existent, or the hotels are not conveniently located)
-
Registration and hotel rates higher than those on the SABCS® website
If you are contacted by someone asking if you need a room for the SABCS®, and the individual is not a representative of UTHealth or AACR, please get as much information as you can about the company and contact the SABCS® office.