Exhibitor Meeting Rooms
Meeting rooms provide exhibitors with the ability to host staff meetings during the conference and offer private showrooms or lounges for hosting clients and prospective partners. These meeting rooms can only be purchased by exhibiting companies/organizations. They are located in Hall 4A of the Henry B. Gonzalez Convention Center.
Key Dates and Policies
- February 14: Deadline to cancel or reduce booth size without penalty for advance on-site sales.
- February 15: If an exhibitor who booked during their advance on-site sales appointment reduces or cancels their booth, they are responsible for 25% of the booth and/or sponsorship fee.
- February 20: New exhibitor applications open. If an exhibitor cancels or reduces their booth, they are responsible for 25% of the booth and/or sponsorship fee.
- April 1: 50% of booth fee and support fee due.
- August 14: Exhibitor booth and support full payment due. For applications submitted after August 14, payment must be received within 30 days of approval.
- August 15: No refunds permitted. SABCS is unable to offer exceptions.
Patient Advocate Pavilion
For questions about exhibiting in the Advocacy Partners Pavilion at SABCS, please contact advocacy@aacr.org.
Please note:
- Nonprofit exhibitors are limited to one booth on the exhibit floor. Nonprofit exhibitors may have a booth either within the Patient Advocate Pavilion or outside of the Pavilion, not both.
- Accepted nonprofits will receive four complimentary exhibit-area-only badges.
- Booth space will be assigned based on availability once the organization is approved.
Supporter Branding Opportunities
TriStar is the approved agency through which SABCS exhibitors and non-exhibiting industry supporters must book airport, out-of-home, and/or hotel branding opportunities. No other vendor may be used.
For more information, contact TriStar Event Media:
Melanie Holt
Senior Media Strategist
mholt@tristarpub.com
913-802-2605