Individual Hotel Reservations

Book Individual Hotel Reservation

Support:

Email: help@orchid.events

Group Housing

Book Domestic Group Housing

For assistance with Domestic Group Housing, please contact Orchid Events via email at: help@orchid.events.

Book International Group Housing

Note: All group blocks will be processed through Orchid Events. For assistance with International Group Housing:

Email: info@sabcs-igh.com

Phone: 1-305-851-6963

Customer Care Support is available:
8:00 a.m. – 7:00 p.m. CT, Monday – Friday

Deposit and Cancellation Policies

Both group block and individual cancellation policies have been modified for 2025. The hotel deposit and cancellation policies for 2025 are as follows:

Domestic Group Blocks

• Friday, July 11, 2025: Non-refundable 2 nights room & tax due to confirmed hotels.

• Monday, November 3, 2025: Non-refundable full payment will be due to hotels for all room nights confirmed.

Attendee/Individual Reservations:

• A $50 cancellation fee will be charged for cancellations received after October 6, 2025.

• For reservations cancelled less than 72 hours before the confirmed arrival date, a one night’s room and tax cancellation fee will be charged.

• Attendees failing to arrive on the confirmed date will have their credit card charged a one night's room rate and tax. All subsequent nights of the reservations will be cancelled.

Orchid Events is the official provider of 2025 San Antonio Breast Cancer Symposium^® housing. Orchid Events staff are available for changes and cancellations through November 17, 2025. Beginning November 24, 2025, changes and cancellations must be directed to your confirmed hotel.

Notice: Beware of fraudulent registration and housing websites

Hotel room and meeting registration pirating is a practice carried out by third-party companies that act as travel agencies, wholesalers, or destination management companies to solicit attendees for room reservations for other organizations’ meetings.

Deceptive tactics used by pirate registration and housing companies include:

• Adding processing fees or taxes when registering for the meeting and requiring payment via PayPal

• Illegally using SABCS name and/or logo to falsely represent themselves as being affiliated with SABCS

• Informing attendees and exhibitors that the SABCS hotel room block is sold out and that if you do not book with them immediately, you may not get a room

• Distributing forms or promotional materials that appear to be issued by SABCS

• Non-delivery of promises to customers (e.g., when customers arrive, reservations are sometimes non-existent, or the hotels are not conveniently located)

• Registration and hotel rates are higher than those on the SABCS website

If you are contacted regarding SABCS housing reservations, and the individual is not a representative of UTHealth or AACR, please report it to the SABCS office with the caller's email and phone number.