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Notice: Beware of fraudulent registration and housing websites

Hotel room and meeting registration pirating is a practice carried out by third-party companies that act as travel agencies, wholesalers, or destination management companies to solicit attendees for room reservations for other organizations’ meetings.

Deceptive tactics used by pirate registration and housing companies include:

• Adding processing fees or taxes when registering for the meeting and requiring payment via PayPal

• Illegally using SABCS name and/or logo to falsely represent themselves as being affiliated with SABCS

• Informing attendees and exhibitors that the SABCS hotel room block is sold out and that if you do not book with them immediately, you may not get a room

• Distributing forms or promotional materials that appear to be issued by SABCS

• Non-delivery of promises to customers (e.g., when customers arrive, reservations are sometimes non-existent, or the hotels are not conveniently located)

• Registration and hotel rates are higher than those on the SABCS website

If you are contacted by someone asking if you need a room for the SABC, and the individual is not a representative of UTHealth or AACR, please get as much information as you can about the company and contact the SABCS office.