Key Dates and Deadlines

Attendee/Individual Reservations -

Will incur a $50 cancellation fee if canceled after October 7, 2024.

Domestic Group Blocks:

July 12, 2024: Non-refundable 2 nights room & tax due to confirmed hotels.

November 4, 2024: Non-refundable full payment will be due to hotels for all room nights confirmed.

November 18, 2024: Housing Closes

Starting November 25, 2024: changes and cancellations must be directed to your confirmed hotel.

Hotels

Individual Hotel Reservations

Book an Individual Hotel Reservation

Email: help@orchid.events
Phone: 1-888-503-5890 or 1-801-214-7281
Customer Care Support is available:
8:00 a.m. – 7:00 p.m. CT, Monday – Friday

Group Housing

Book Domestic Group Housing

For assistance with Domestic Group Housing, please contact Orchid Events via email at: help@orchid.events.

Book International Group Housing
All group blocks will be processed through Orchid Events. For assistance with International Group Housing please contact:

Email: info@sabcs-igh.com
Phone: 1-305-851-6963

Customer Care Support is available:
8:00 a.m. – 7:00 p.m. CT, Monday – Friday

Notice: Beware of fraudulent registration and housing websites

Hotel room and meeting registration pirating is a practice carried out by third-party companies that act as travel agencies, wholesalers, or destination management companies to solicit attendees for room reservations for other organizations’ meetings.

Deceptive tactics used by pirate registration and housing companies include:

Adding processing fees or taxes when registering for the meeting and requiring payment via PayPal
Illegally using SABCS name and/or logo to falsely represent themselves as being affiliated with SABCS
Informing attendees and exhibitors that the SABCS hotel room block is sold out and that if you do not book with them immediately, you may not get a room
Distributing forms or promotional materials that appear to be issued by SABCS
Non-delivery of promises to customers (e.g., when customers arrive, reservations are sometimes non-existent, or the hotels are not conveniently located)
Registration and hotel rates are higher than those on the SABCS website

If you are contacted by someone asking if you need a room for the SABC, and the individual is not a representative of UTHealth or AACR, please get as much information as you can about the company and contact the SABCS office.

Orchid Events is the official provider of 2024 San Antonio Breast Cancer Symposium^® housing. Orchid Events staff are available for changes and cancellations through November 18, 2024. Beginning November 25, 2024, changes and cancellations must be directed to your confirmed hotel.

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Hotel Map

	Hotels	Address	Single/Double	Triple/Quad
1.	Marriott Rivercenter– *Headquarter* *Hotels*	101 E. Bowie St.	$303/$303	$323/$343
2.	Marriott Riverwalk – *Headquarter Hotels*	889 E. Market St.	$303/$303	$323/$343
3.	AC Hotel San Antonio Riverwalk	111 Soledad St.	$254/$254	$254/$254
4.	Aiden Hotel San Antonio Riverwalk	1103 E. Commerce St.	$203/$203	$203/$203
5.	Courtyard by Marriott San Antonio Riverwalk	207 N. St. Mary’s St.	$257/$257	$257/$257
6.	Drury Inn & Suites Riverwalk	201 N. St. Mary's St.	$208/$208	$218/$228
7.	Drury Plaza Hotel San Antonio Riverwalk	105 S. St. Mary's St.	$208/$208	$218/$228
8.	Element San Antonio Riverwalk	111 Soledad St.	$254/$254	$254/$254
9.	Embassy Suites San Antonio Riverwalk	125 E. Houston St.	$271/$271	$291/$311
10.	Emily Morgan Hotel	705 E. Houston St.	$248/$248	$258/$268
11.	Fairfield Inn & Suites Downtown Alamo Plaza	422 Bonham St.	$159/$159	$159/$159
12.	Grand Hyatt San Antonio River Walk	600 E. Market St.	$315/$315	$340/$365
13.	Hampton Inn & Suites San Antonio Riverwalk	118 Soledad St.	$219/$219	$219/$219
14.	Hampton Inn Downtown (River Walk)	414 Bowie St.	$157/$157	$157/$157
15.	Hilton Palacio del Rio	200 S. Alamo St.	$292/$292	$317/$342
16.	Holiday Inn San Antonio Riverwalk	217 N. St. Mary’s St.	$212/$212	$222/$232
17.	Home2 Suites San Antonio Riverwalk	118 Soledad St.	$219/$219	$219/$219
18.	Hotel Contessa Suites on the Riverwalk	306 W Market St.	$300/$300	$300/$300
19.	Hotel Valencia Riverwalk	150 E. Houston St.	$296/$296	$316/$336
20.	Hyatt Regency San Antonio	123 Losoya St.	$296/$296	$321/$346
21.	La Quinta Inn & Suites San Antonio Riverwalk	303 Blum St.	$197/$197	$207/$217
22.	Menger Hotel	204 Alamo Plaza	$217/$217	$227/$237
23.	Mokara Hotel & Spa	212 W. Crockett St.	$461/$461	$486/$511
24.	Omni La Mansion del Rio	112 College St.	$294/$294	$319/$344
25.	Sonesta ES Suites San Antonio Downtown Alamo Plaza	425 Bonham St.	$212/$212	$212/$212
26.	Springhill Suites Downtown Alamo Plaza	411 Bowie St.	$172/$172	$172/$172
27.	St. Anthony, A Luxury Collection Hotel	300 E. Travis St.	$312/$332	$352/$352
28.	The Westin Riverwalk,San Antonio	420 W. Market St.	$296/$296	$316/$336

Note: Room rates are per night. Hotel room taxes and applicable fees are not included in the room rates.

Deposit and Cancellation Policies

Both group block and individual cancellation policies have been modified for 2024. The hotel deposit and cancellation policies for 2024 are as follows:

Domestic Group Blocks

Friday, July 12, 2024: Non-refundable 2 nights room & tax due to confirmed hotels.

Monday, November 4, 2024: Non-refundable full payment will be due to hotels for all room nights confirmed.

Attendee/Individual Reservations:

A $50 cancellation fee will be charged for cancellations received after October 7, 2024.

For reservations cancelled less than 72 hours before the confirmed arrival date, a one night’s room and tax cancellation fee will be charged.

Attendees failing to arrive on the confirmed date will have their credit card charged a one night's room rate and tax. All subsequent nights of the reservations will be cancelled.

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