Poster presentation instructions for the 2024 San Antonio Breast Cancer Symposium®, December 10-13, 2024, at the Henry B. Gonzalez Convention Center, San Antonio, Texas:

Login to the Presentation Submission Portal to upload your presentation, poster and audio files 

Login to Abstract Submission Portal to view co-author information
 

You are required to produce and upload both a virtual poster and a printed poster. Presentations must be given in-person in San Antonio. You have the option to record a 2-3-minute audio overview of your poster as an MP3 file. The deadline for virtual posters and optional audio is 11:59 CST on Tuesday, November 12, 2024.

New for 2024 - PowerPoint slides are not needed.

Note: you will receive a separate email with information on the submission portal, where you will complete all necessary tasks for the virtual poster and optional audio component of your presentation. 

Poster Session Schedules

Poster sessions will be held in Halls 2-3 in the Henry B. Gonzalez Convention Center

Poster Pickup: In front of Hall 4A, next to the poster session halls.
Hours:

Poster Session Schedule

Poster Presenter Information 

• You are required to attend your poster during your assigned poster session. Please arrive 15 minutes prior to the start of your poster session.
• Posters must be posted by the presenter at least 15 minutes prior to the assigned session.
• Pins will be provided and placed on Poster Boards prior to each Poster Session, please be sure to leave the pins on boards at the end of the poster session.
• If for any reason your presentation requires a change in presenter, notify the symposium office in writing as early as possible [E-mail sabcs@uthscsa.edu]. Any substitute presenter must be a current co-author. Be sure to mention your assigned program number, which appears at the top of this letter.

IMPORTANT NOTICE: Posters must be taken down at the end of your assigned session. If you are unable to remove your poster personally, please arrange for someone else to do so. Do not leave your poster on the board after the end of your assigned poster session as all remaining posters will be removed and destroyed if not picked up by 2:30 PM on Friday, December 13.

Poster Printing Service | Genigraphics

www.genigraphics.com/sabcs

The San Antonio Breast Cancer Symposium® has selected Genigraphics as their preferred poster printing service for the upcoming 2024 Symposium. Presenters are encouraged to take advantage of this simple, convenient way to print their posters and pick them up onsite at the convention center. While the service is optional, only printed posters that are ordered through Genigraphics by the deadlines below can be delivered directly to the Symposium for onsite pickup. Individual posters cannot be shipped to the convention center. Please be sure to include your Presentation ID on the printed poster.

• Plan Ahead order deadline is 1:00 PM CT on Wednesday, November 27, 2024.
• RUSH order deadline is 1:00 PM CT on Tuesday, December 3, 2024 (rush fee applies).

Please note: If you choose to use any other printing service other than Genigraphics. The poster must be shipped directly to the presenter and hand carried by the presenter to the conference. SABCS cannot receive individual FedEx packages on-site.

Poster Format Requirements

• Posters should be no larger than 72 inches wide by 36 inches high (182.88 cm wide and 91.44 cm high). Larger posters will not fit on the poster boards provided.
• Each presentation should contain a top panel listing the Presentation ID, the title of the abstract, and the names of the authors.
• Files must be in Adobe Acrobat (pdf) or PowerPoint file format. PDF is preferred.
• The orientation of the poster is LANDSCAPE (horizontal).
• Poster content should be easily read from a distance of 6 feet.
• You are strongly encouraged to use a font size greater than 22 pt (or 3/8" high when printed).
• Presenters may include a QR code on their printed poster which will link directly to their companion virtual poster. You cannot link to copies of your audio/video presentation or a copy of your abstract text. SABCS does not provide the QR Codes. If you choose to include a QR Code on your poster, you must also include the following disclaimer on both print and electronic versions of your poster: 

"Copies of this poster obtained through Quick Response (QR) Code are for personal use only and may not be reproduced without permission from SABCS® and the author of this poster." Written authorization is not required, unless your QR code links to the full text of your abstract, which would be considered a reprint. For questions, please contact sabcs@uthscsa.edu

Virtual Poster

• Clearly print 1 email address on your poster for attendees to refer to should they have any questions or comments. If you do not wish to print your own email address, please list another email address for an appropriate contact person for your abstract. This must be an author listed on your abstract.
• SABCS is committed to minimizing commercial bias in poster presentations. Poster presentations should not contain any of the following: commercial logos, company names, brand or proprietary drug names. Only cooperative group, hospital, and non-profit company logos are permitted.
•  For publishing purposes, upload must be a PDF file at highest resolution possible. The aspect ratio (ratio of width to height) should ideally be set to '16:9' and is limited to one (1) slide only. That means one single page for your PDF file.

PowerPoint Template

• SABCS Template

36" high by 72" wide

• SABCS Template with LOGO

 36" high by 72" wide

• SABCS Template

36" high by 72" wide

SABCS, as copyright owner, has sole authority to grant permission to reproduce the abstract. However, authors of SABCS abstracts are permitted to use their abstracts in the following ways without requesting permission from the SABCS. All such uses must include appropriate attribution to the Cancer Research supplement issue in which the abstracts are published. Authors may:

• Reproduce the abstract, including tables, in books, reviews, or subsequent research articles they write.
• Use the abstract in presentations.